Senior Manager/AVP - Admin

1. General Administration & Facility Management

• Ensure smooth day-to-day administrative operations across office premises.
• Maintain office infrastructure, seating arrangements, and workspace readiness.
• Oversee housekeeping standards to ensure a clean, hygienic, and clutter-free environment.
• Ensure all office areas, including workstations, cabins, meeting rooms, washrooms, and common areas, remain dust-free and presentable.
• Conduct periodic facility inspections and proactively implement corrective actions.
• Manage office assets, inventory, and consumables efficiently.

2. Vendor Management

• Manage and coordinate with vendors for housekeeping, security, pantry, maintenance, and facility-related services.
• Monitor vendor performance and ensure adherence to agreed SLAs and service standards.
• Handle vendor evaluations, negotiations, contract renewals, billing, and payments.
• Ensure timely resolution of service-related complaints and operational issues.

3. Pantry Operations Management

• Supervise pantry staff and ensure smooth pantry operations.
• Establish and implement hygiene and food safety standards within pantry areas.
• Ensure uninterrupted availability of pantry supplies, beverages, and refreshments.
• Train and guide pantry staff on service standards, professionalism, and presentation.
• Maintain pantry cleanliness, organization, and proper waste disposal practices.

4. Meeting Room & Boardroom Management

• Ensure boardrooms and meeting rooms are fully prepared for leadership meetings, management discussions, and client visits.
• Coordinate seating arrangements, room setup, cleanliness, and overall presentation.
• Arrange refreshments and pantry services professionally and in a timely manner.
• Maintain confidentiality, decorum, and high service standards during executive and board meetings.
• Ensure meeting rooms are restored and maintained after every use.

5. Office Cleanliness, Discipline & Decorum

• Maintain a professional, organized, and disciplined workplace environment.
• Enforce office cleanliness standards across all departments.
• Monitor housekeeping performance to ensure clean floors, dust-free surfaces, sanitized washrooms, and well-maintained common areas.
• Enhance and maintain workplace aesthetics, including lighting, office layouts, and décor.
• Address maintenance and housekeeping gaps promptly through corrective actions.

6. Security & Safety Coordination

• Coordinate with the security team regarding access control, visitor management, and employee safety.
• Ensure adherence to entry and exit procedures.
• Maintain visitor records and ensure a professional guest experience.
• Support implementation of workplace safety and emergency preparedness measures.

7. Events & Internal Coordination

• Support internal events, town halls, leadership visits, and corporate meetings.
• Coordinate logistics, venue arrangements, seating, refreshments, and administrative support.
• Ensure seamless execution of all internal administrative requirements.

8. Compliance & Cost Control

• Ensure compliance with company administration policies, procedures, and standards.
• Monitor administrative budgets and identify cost optimization opportunities.
• Maintain accurate records, documentation, MIS reports, and vendor-related data.
• Support audits and compliance reviews related to administration and facilities management.