Executive Assistant to MD

1. Calendar & Schedule Management

· Proactively manage the MD's calendar, e-diary, appointments, and daily schedule.

· Coordinate internal and external meetings, including in-person and virtual formats.

· Prioritize competing appointments to ensure effective use of the MD's time.

2. Travel & Logistics Management

· Manage end-to-end travel arrangements for the MD, including ticket bookings, hotel reservations, transportation, itineraries, Visa, Forex and related requirements.

· Handle changes, cancellations, rescheduling, and last-minute travel needs efficiently.

· Maintain detailed travel schedules and ensure all required information and documentation are available in advance.

3. Meeting Management

· Prepare meeting agendas, coordinate rooms or virtual links, and arrange required documentation.

· Track key decisions, action points, and follow-ups arising from meetings.

· Coordinate with participants to ensure timely communication before and after meetings.

4. Proactive Follow-ups & Task Management

· Keep the MD informed of important tasks, deadlines, and pending decisions.

· Track action items and proactively follow up with relevant stakeholders to ensure timely completion.

· Anticipate upcoming requirements and take action before being asked.

5. Stakeholder & Communication Management

· Act as a professional liaison between the MD and internal or external stakeholders.

· Liaise confidently with employees, senior management, clients, partners, and vendors.

· Draft, format, review, and manage correspondence, presentations, reports, and other documents.

6. Administrative & Office Support

· Support the MD with administrative activities and daily office requirements.

· Manage documentation, records, data, filing, and confidential information systematically.

· Meet and greet visitors, clients, and senior stakeholders with professionalism and discretion.