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If you're wondering what to write in an email when sending a resume, start with a brief introduction, mention the position you're applying for from the job posting, highlight one or two relevant qualifications and confirm that your resume is attached. To send a resume in an email, attach your resume as a PDF, use a clear subject line that includes the job title and your name, and check all attachments before sending.
Whether you're a fresh graduate, experienced professional or changing careers, you'll find ready-to-use email templates and practical advice to help you apply confidently.
Following a professional structure makes it easier for hiring managers to review your application and quickly understand your suitability for a specific position.
Your email address should be professional and easy to identify.
Examples:
Avoid nicknames, numbers or informal usernames that don't present a professional image.
PDF files preserve your formatting and can be opened across different devices and operating systems.
Before sending your application, make sure your resume is tailored to the role and highlights your most relevant skills, experience and achievements. A strong application starts with a well-structured resume, so it's worth reviewing current resume templates and writing best practices before applying.
Recommended file name:
Firstname_Lastname_Resume.pdf
Example:
Jane_Doe_Resume.pdf
Many candidates accidentally send emails without attachments. Upload your resume and supporting documents before adding the recipient's email address to reduce the risk.
As subject line helps employers identify your application immediately. Avoid vague subject lines by including the job title and your name whenever possible.
Whenever possible, address the recipient by name.
A job application email should generally be between 120 and 180 words. Keep a professional tone throughout the email body and focus on the most relevant information. Your email introduces your application. Your resume and cover letter provide the detailed information.
If the employer asks for a cover letter, use it to explain your motivation for applying and expand on relevant experience rather than repeating information from your email. Understanding how to write a cover letter that supports your application can make the overall submission more effective.
Finish with a polite sign-off such as:
Include your:
Before sending your email, confirm:
A small typo can prevent your application from reaching the employer. Take a moment to check the email address carefully.
Save:
This makes future follow-ups easier and helps you track applications.
Before sending your resume, check that you've attached the correct file, used a professional subject line, addressed the right recipient and saved your resume as a PDF. A final review can help you avoid mistakes that may affect your application.
A job application email should briefly introduce who you are, state the role you're applying for, mention one or two relevant qualifications and confirm that your resume is attached.
Subject: Marketing Specialist Application | Sarah Lee
Dear Ms Wong,
I am writing to apply for the Marketing Specialist position advertised on LinkedIn.
I have more than four years of experience in content marketing and SEO, with a strong track record of increasing organic traffic and improving campaign performance. My background in content strategy and analytics has helped me deliver measurable results across multiple digital channels.
I have attached my resume for your consideration and would welcome the opportunity to discuss how my experience aligns with your requirements.
Thank you for your time and consideration. I look forward to hearing from you.
Kind regards, Sarah Lee
Phone: +60 12-345 6789 Email: sarahlee@email.com
When attaching both a resume and cover letter, keep the email itself brief. The cover letter should contain the detailed explanation of your qualifications, while the email simply introduces your application and confirms that both documents are attached.
Subject: Marketing Executive Application | Sarah Lee
Dear Mr Lim,
I am applying for the Marketing Executive position advertised on JobStreet.
Attached are my resume and cover letter for your consideration. I have more than three years of experience supporting digital marketing campaigns, content development and social media management.
I would welcome the opportunity to discuss my application further and answer any questions you may have.
Thank you for your consideration.
If the employer hasn't requested a detailed email, a short professional message is often enough. Focus on the position, one or two relevant strengths and confirmation that your resume is attached.
Subject: Sales Executive Application | Sarah Lee
Dear Hiring Manager,
Please find my attached resume for the Sales Executive position. I have experience in business development and client relationship management, with a strong focus on revenue growth and customer service.
I would appreciate the opportunity to discuss my application further.
If you're a fresh graduate, focus on your degree, internships, academic projects and transferable skills rather than professional work experience. Employers understand that entry-level candidates may have limited industry experience.
Subject: Graduate Software Developer Application | Sarah Lee
I am writing to apply for the Graduate Software Developer position advertised on your careers page.
I recently completed a Bachelor's degree in Computer Science and gained practical experience through a software development internship. During my final-year project, I developed a web application that strengthened my programming, problem-solving and teamwork skills. I am particularly interested in developing my technical skills further while contributing to your team.
My resume is attached for your review. I would welcome the opportunity to discuss my application in more detail.
Experienced candidates should highlight one or two measurable achievements that demonstrate business impact. Specific results can help employers quickly understand the value you bring.
Subject: Senior Digital Marketing Manager Application | Sarah Lee
I am writing to apply for the Senior Digital Marketing Manager position.
I have more than eight years of experience across content strategy, SEO and demand generation. In my current position, I increased organic traffic by 35% while managing content across six regional websites, contributing to significant growth in lead generation and website engagement.
My resume is attached for your review. I would welcome the opportunity to discuss how my experience can support your organisation's objectives.
Thank you for your time and consideration.
Yes, it's appropriate to follow up after sending your resume if you haven't received a response.
Following up professionally is an important part of any job search and can help keep your application visible to employers. A polite follow-up email sent seven to 10 days after your application can reinforce your interest in the position and remind the employer to review your application.
Follow up 7 to 10 days after applying unless the employer has provided a specific recruitment timeline.
Your follow-up email should:
Subject: Follow-up: Marketing Executive Application | Sarah Lee
I hope you're well. I am following up regarding my application for the Marketing Executive position submitted on 12 October 2026.
I remain very interested in the opportunity and believe my experience in content marketing, campaign management and digital communications would allow me to make a strong contribution to your team.
I would appreciate any update regarding the status of my application and would welcome the opportunity to discuss my suitability further.
Briefly introduce yourself, name the position you're applying for, mention one or two relevant qualifications, confirm that your resume is attached and invite the employer to contact you for further discussion.
Include the job title and your name.
Example: Marketing Manager Application | Jane Doe
If a job reference number is provided, include it as well.
PDF is generally preferred because it preserves formatting and displays consistently across different devices and software.
Most resume emails should be between 120 and 180 words. Keep them concise and let your resume and cover letter provide the detailed information.
Yes. If you haven't received a response, send a polite follow-up email 7 to 10 days after submitting your application.
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Carol is a Content Writer at Michael Page, creating content for audiences across the APAC region. She writes articles, contributes to annual salary reports, and helps maintain high standards of quality through editing and proofreading.With experience...
