Head - Office Management & EA to MD

Mumbai Permanent
  • Work with one of the leading global private equity funds
  • Setup the Mumbai office /9Worli) right from scratch

About Our Client

Client is a Munich-based listed Private Equity holding company with 29 global portfolio companies and 12 offices wordwide, generates approximately 4 billion in consolidated revenue, employing over 27,000 individuals.

Job Description

The Office Manager is responsible for overseeing and coordinating daily administrative activities to ensure the efficient functioning of the office. This role involves managing administrative staff, implementing and maintaining office policies and procedures, and supporting the organization's overall productivity.

Key responsibilities:

  • Administrative Oversight:
    • General administrative tasks
    • Reception and support of guests and customers
    • Processing incoming and outgoing mail
    • Accounting activities
    • Develop and implement efficient office procedures and policies
  • Communication and Coordination:
    • Serve as the primary point of contact for internal and external communications.
    • Coordinate meetings, conferences, and events, handling logistics and communication with stakeholders
    • Foster effective communication among staff members and departments.
  • Resource Management:
    • Manage office resources, including supplies, equipment, and facilities.
    • Monitor and maintain office budgets
    • Collaborate with vendors and suppliers to ensure timely and cost-effective procurement
  • Human Resources Support:
    • Assist in the recruitment and onboarding process of new employees
    • Handle employee inquiries and address HR-related issues as needed
    • Arranging travel bookings for team members
    • Coordinate with the HR department
  • Technology and Systems:
    • Ensure the effective use of technology and office management systems.
    • Troubleshoot and resolve basic IT issues or coordinate with the IT department for support.

The Successful Applicant

Your Profile:

  • Bachelor's degree in Business Administration or a related field preferred
  • Proven experience as an office manager or in a similar administrative role
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Fluent in English
  • Proficiency in MS Office Suite and office management software
  • Proactive problem-solving attitude
  • Detail-oriented and able to prioritize tasks effectively

What's on Offer

  • Opportunity to work for a leading global PE fund
Quote job ref
JN-042024-6396735

Job summary

Function
Banking & Financial Services
Sub Sector
Venture Capital & Private Equity
What is your area of specialisation?
Financial Services
Location
Mumbai
Job Type
Permanent
Job Reference
JN-042024-6396735

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.