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Executive assistant- Chennai- 1 year Contract

Chennai Temporary View Job Description
This position is an opportunity for an executive assistant to be associated with a leading state agency and working closely with the senior leadership
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  • Opportunity to be a part of one of the leading state agencies
  • Opportunity to represent business to domestic and international stakeholders

About Our Client

The client is a lead agency for economic development, international trade and investment and tourism for another State. It also leads the promotion and development of the defence, international education, science and innovation sectors in the state. The group works across government to grow number of tourists and international students choosing the State as their destination of choice and spearhead the expansion of different sectors.

Job Description

  • Markets and promotes the business interests of the State, its representative department and its clients in India
  • Provides high level administrative, research and project support to the commissioner and office staff.
  • Establishes processes and procedures for correspondence, mail and courier services in liaison with Mumbai and State offices.
  • Prepares documents including letters, reports, presentations and briefing material
  • Ensures correspondence and other documentation is filled in accordance with the departmental information management systems and policies.
  • Assists and facilitates visits to India and Gulf by business visitors and delegates and organises travel arrangements, including travel proposals, accommodation bookings, itineraries and reconciliation of travel expenses, ensuring adherence to government and departmental travel policies and guidelines.
  • Coordinates and ensures tasks assigned to the commissioner and group are action ed within specified time frames
  • Plans and organises official visits, ceremonies and high level special events
  • Coordinates and liaises with Ministerial and Government offices in relation to a range of engagement activities
  • Maintains a record of meetings, phone calls, and other communications between agency and foreign officials

The Successful Applicant

  • Demonstrated experience providing high level support at executive level
  • Demonstrate ability to deal with sensitive and confidential matter with tact and discretion
  • Strong verbal and written local and English language skills
  • Strong interpersonal and communication skills and the ability to support the commissioner in building a high performing team
  • Demonstrates conceptual, research, analytic and innovative problem-solving skills
  • Sets and meets own/group priorities within agreed time frames and with limited direction
  • Builds and maintains professional relationships with internal and external clients
  • Shows commitment to achievement of work goals
  • Produces written documents and communicates clearly with a diverse range of people
  • Coordinate protocol requirements for Ministerial and high-level visits including security, airport facilitation and preparation of third party note verb-ale in coordination with State and Federal government agencies.

What's on Offer

  • An opportunity to work with one of the leading State agencies that offers great growth prospects and competitive pay



If you believe you are the right fit for this Executive Assistant position in the public sector, we would be pleased to receive your application.

Quote job ref
JN-112024-6604489

Job summary

Function
Marketing
Sub Sector
Marketing
What is your area of specialisation?
Public Sector
Location
Chennai
Job Type
Temporary
Job Reference
JN-112024-6604489

Diversity & Inclusion at Michael Page

We don't just accept difference - we celebrate it. We encourage applicants from all backgrounds to apply for this role and are committed to building inclusive, diverse workplaces where everyone can thrive. If you require any support or reasonable adjustments during the recruitment process, please let us know.